Celtic Tri – Privacy Notice

Date adopted: 14th February 2026                            Review date: February 2028

1. Introduction

Celtic Tri is committed to protecting members’ personal information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

The club uses ConnectMyClub to manage membership information, club administration and communications.

2. Information We Collect

Depending on the services used, the club may collect members’ names, dates of birth, contact details, membership status, emergency contact details, payment records and relevant information needed for athlete welfare and safety.

3. How We Use Your Information

Members’ information is used to:

  • Manage membership registrations and renewals.
  • Organise training sessions, events and competitions.
  • Communicate club news and important information.
  • Support safeguarding, athlete welfare and safety.
  • Administer club membership fees and relevant governing body registrations.

4. ConnectMyClub and Data Sharing

ConnectMyClub is the club’s membership management platform. Personal information entered into the platform is processed in accordance with the platform’s privacy policy and applicable data protection requirements.

Access to membership information will be restricted to authorised club personnel who need it to carry out their roles.

Members can read the platform provider’s ConnectMyClub Privacy Policy.

5. Welsh Triathlon and Other Organisations

Where members are registered with Welsh Triathlon, Celtic Tri will provide the personal information required for athlete registration, affiliation and the administration of athletics activities.

Welsh Triathlon processes this information under its own privacy notice and data protection responsibilities.

Information may also be shared with British Triathlon, Welsh Athletics, competition organisers, insurers or other relevant organisations where necessary for club administration, participation, safeguarding or legal obligations.

Only information necessary for the relevant purpose will be shared.

6. Data Security and Retention

Celtic Tri will take reasonable steps to keep personal information accurate, secure and accessible only to authorised individuals. Information will be retained only for as long as necessary, taking account of legal, insurance, safeguarding and governing body requirements.

7. Your Rights

Members have rights under data protection legislation, including the right to request access to their personal information and, where applicable, correction, erasure or restriction of processing.

For questions or requests relating to information held by Celtic Tri, please contact the club committee at [[email protected]].

Members can also contact the relevant organisation directly regarding information it processes under its own privacy policy.

8. Review

This notice will be reviewed annually or when changes to the club’s data processing arrangements make an update necessary.

Approved by: Celtic Tri Committee

Date: ___14th February 2026_______________